Nordic Morning Group Oyj
00043 NORDIC MORNING
(hereafter ”we” or ”NAME OF COMPANY”)
2. Contact person for register matters
Talent & Attraction Manager
3. Name of register
JOB APPLICANT REGISTER
4. What is the legal basis for and purpose of the processing of personal data?
The basis for processing personal data is:
The purpose of the processing of personal data is e.g. to support actions related to the recruitment process and management of the recruitment process and enable contacts regarding applications and selection processes from persons (applicants) who have applied for the positions.
5. What data do we process?
We process the following personal data of the job applicants in connection with the job applicant register:
Providing the information marked with an asterisk is a requirement for us to be be able to move forward in the application process.
6. From where do we receive information?
We receive data primarily from the applicant him-/herself. We use other sources of data within the limits of the applicable laws and regulations. We also use recruiting consultants as necessary.
By submitting a job application, the job applicant consents to the collection of data from his/her professional profiles to the extent such collection is necessary taking into consideration the nature of the vacancy.
7. To whom do we disclose data and do we transfer data outside of EU or EEA?
We disclose personal data in accordance with the applicable laws to a party, who based on law, has a right to receive information from the register. We may also disclose information for other purposes in accordance with the legislation, including disclosing information to other group companies.
We engage subcontractors processing data on behalf of and for us. We use subcontractors in the processing of employees’ personal data for the following services:
- HR and Recruitment Services
- Legal Services
- IT Systems
We have ensured your privacy with our subcontractors by entering into the necessary data processing agreements. We cannot name all of our subcontractors due to e.g. HR projects and management currently in development, and have thus listed the types of subcontractors.
We do not disclose the personal data in the register to third parties beside the ones specified above without the explicit separate consent of the applicant.
We do not disclose personal data outside of EU/EEA.
8. How do we protect the data and how long do we store them?
Only those of our employees, who due to their working duties are entitled to process employee data, have the right to use systems containing personal data. Each user has a personal username and password to the systems. The information is collected into databases that are protected by firewalls, passwords and other technical measures. The databases and backup copies of them are stored in locked premises and can be accessed only by certain pre-designated persons. We also store paper copies of personal data in locked premises and the data may only be accessed by persons who are entitled to them due to their working duties.
We assess the necessity of storing the data on a regular basis taking into account the applicable laws and regulations. In addition, we take all reasonable actions to ensure that no incompatible, outdated or inaccurate personal data are stored in the register taking into account the purpose of the processing. We correct or erase such data without delay.
9. What are your rights as an applicant?
As an applicant you have a right to inspect the personal data conserning yourself, which is stored in the register, and a right to require rectification or erasure of the data. You also have a right to withdraw or change your consent. All requests concerning the matter shall be submitted in writing or in person to the contact person mentioned in section two (2).
As an applicant, you have a right, according to EU’s General Data Protection Regulation (applied from 25.5.2018) to object to processing or request restricting the processing as well as lodge a complaint with a supervisory authority responsible for processing personal data.
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